# Event Partner Guidance

## This policy is yet to take effect.

## Purpose

The purpose of this document is to define the requirements and expectations of partners of Vatsim Scandinavia for event collaboration.

##### The goal is to ensure the following:

- High quality of events
- Alignment with VATSIM core values

## Definition of a partner

A partner for events can be any Vatsim Subdivision, division, region or a VATSIM-Partnered [virtual airline](https://my.vatsim.net/virtual-airlines "List of all VATSIM virtual airlines."). Additionally, a partner may be a third-party developer creating scenery or other flight simulation products.

## Eligibility criteria

To be considered a partner, certain basic requirements shall be met by the organisation.

### Requirements

- Operates in accordance with the VATSIM code of conduct, code of regulations and other relevant VATSIM policies.
- Must be in a positive standing within VATSIM and flight simulation communities.
- May not have a history of discrimination or harassment.
- May not be involved with illegal content such as piracy or other explicit material.
- Must be an established entity (with reference to acceptable partners)

## Acceptable partners

- VATSIM sub-divisions, divisions or regions.
- VATSIM marketing and events team(s).
- VATSIM partnered with virtual airlines.
- Flight simulation developers
- Real-world organisations

Any acceptance lies at the discretion of VATSIM Scandinavia event staff.

## Partnership expectations

Any partner approved for collaboration is expected to do the following:

- Actively promote events through their own dedicated platforms.
- Maintain clear and timely communication with event staff.
- Ensure members involved abide by VATSIM policies.
- Use VATSIM Scandinavia branding according to the [Graphical Profile](https://wiki.vatsim-scandinavia.org/books/graphical-profile "Vatsca graphical profile").

## Partnership benefits

At the discretion of Vatsim Scandinavia event staff, partners may receive:

- Logo placement on event materials
- Mention in promotional posts
- Priority booking for events

## Restrictions

VATSIM Scandinavia will not partner with organisations that:

- Violate VATSIM policies
- Engages in discriminatory conduct.
- Promotes illegal content, such as piracy.

## Approval for partnership

Approvals for a partnership are done on a case-by-case basis for specific events only. Organisations that wish to partner for an event are encouraged to contact event staff by email at: <event@vatsim-scandinavia.org>.

### Final authority

All decisions regarding partnerships are made by the VATSIM Scandinavia event staff. Exceptions from this policy may be done at a case-by-case basis with approval from the Event team lead.