Event Documentation

• Rules for "Vectors to Copenhagen"
• Rules for "Direct to Regionals"
• VTC Event Endorsement
• VTC Event - Recency

Rules for "Vectors to Copenhagen"

Below are rules and guidelines for Vectors to Copenhagen. These must be adhered to and followed by every member to ensure a smooth event.

Booking

1.Do NOT crossbook

• This means if somebody has booked two positions (one early and one late) you shall NOT book the same two positions in reverse order
  • This is because it would leave a gap inbetween changes

2. Do NOT book similar positions every week

• Controllers may not book the same position two weeks in a row, unless no other positions are available or directed by a staff member for operational reasons
• Controllers shall aim not to book a position they have had on the same shift the last two weeks, unless no other is available or for operational reasons.

3. Booking etiquette must be strictly observed

• If you cancel your booking less than 48 hours before the event (Saturday evening) Please write in the VTC staffing thread to make other members aware, so that they may rebook. 
• If you cancel your booking less than 24 hours before the event, take whatever actions needed to make sure your position is covered. Talk to people yourself, or suggest movement of roster. 
• While force majeure can happen you must be confident you can show up when you book a position. If you are not completely sure, book a less critical position (A_TWR, A_GND,W_APP,F_APP are critical)
• If a position opens up, show consideration to people on other booked positions and be just a tad respectful to people who booked before you.
  • EXAMPLE: D_TWR, A_TWR and non-essential C_TWR is booked. A_TWR cancel their booking. Give the two other booked controllers a chance to staff this position, and take their secondary position.
  • If in doubt? Write on the VTC thread to sort it out.
• Be ready to control at the time you have booked. Be 10 minutes early, not 5 minutes late. Inform others if you will be delayed

4. "ALL" event bookings

• EKCH_O_APP, EKCH_F_APP, EKDK_A_CTR, EKCH_C_TWR, EKBI and EKYT are "all event" bookable positions
• Any EKCH rated controller shall not occupy the regionals until all essential positions in EKCH are filled.
• Any controller who wish to begin each of these positions earlier, are free to do so, and shall write their intention in the chat.
• Any position not in any list of bookable positions, which a controller would like to sit on shall be advised via the chat. This shall only be done if all essential positions has been staffed.

Controlling

1. Rules and Procedures

• Be properly familiar with the LAI for your position. 
• Ensure you are not only qualified but also capable for the position you control
  • EXAMPLE: If you are fresh checked out followed by 3 months of inactivity, EKCH_F_APP on late will not be for you. use common sense
• Show up in time to be briefed before your controlling time start (If on LATE or ALL positions only)

2. Switching of positions

• If your position closes after you switch, consider switching early (10 min before) to have everybody changed at 20.30
• If you sit at a less busy position be the one who take initiative to begin the changing 5 minutes before (20.25). It is a chain reaction and it must be started somewhere. Identify if you are in the best position to be that person. 
• relieving a controller should be done with the callsign XXXX_X1_XXX. Do not take priority over the frequency until relieved controller is ready

Time of Closure

1. Booking time

• Ending time of the booking on LATE must be respected unless it is clear that the position is not needed with the current traffic flow

2. 15 minute buffer period

• All controllers MUST be able to stay a minimum of 15 minutes after their booking expire. 
• This period shall be used to redirect any traffic still in the airspace
• ACC positions must 
  • Clear the holding, or agree with another controller to take over.
  • Divert and re-clear as directed.
  • Mark last airplane which will be released from the sector by writing in the TAG
• APP and GND positions must
  • Coordinate with all adjacent positions.
  • Try to find a controller to take over if traffic load is high

Software

1. Euroscope

• All controllers must have the latest sector files installed with the latest "approved" version of Euroscope by VATSIM-Scandinavia.

2. Plugins

• vStrips must be installed and used by all ground controllers
• VaCDM plugin is encouraged to use
• vATIS must be updated before each use

Rules for "Direct to Regionals"

Booking

1. Do NOT book similar positions every week

• Controllers shall aim to not book the same position two weeks in a row, unless no other positions are available or directed by a staff member for operational reasons

2. Booking etiquette must be strictly observed

• If you cancel your booking less than 48 hours before the event (Saturday evening) Please write in the VTC staffing thread to make other members aware, so that they may rebook. 
• If you cancel your booking less than 24 hours before the event, take whatever actions needed to make sure your position is covered. Talk to people yourself, or suggest movement of roster. 
• While force majeure can happen you must be confident you can show up when you book a position.
• If a position opens up, show consideration to people on other booked positions and be just a tad respectful to people who booked before you.
• Be ready to control at the time you have booked. Be 5minutes early, not 5 minutes late. Inform others if you will be delayed

3. S1 controllers

• S1 controllers are free to book any position during DTR unless specificlly mentioned otherwise
• S1 controllers shall ensure they are properly prepared, and posses the skillset to control effenciently before booking for the event
• S1 controller staffing is a previlige and will be retracted if we see said controllers not adhering to the above.

Controlling

1. Rules and Procedures

• Be properly familiar with the LAI for your position. 
• Ensure you are not only qualified but also capable for the position you control
• Show up in time to be briefed before your controlling time start (If on LATE or ALL positions only)

2. Switching of positions

• Relieving a controller should be done with the callsign XXXX_X1_XXX. Do not take priority over the frequency until relieved controller is ready

Time of Closure

1. Booking time

• Ending time of the booking on LATE must be respected unless it is clear that the position is not needed with the current traffic flow

2. 15 minute buffer period

• All controllers MUST be able to stay a minimum of 15 minutes after their booking expire. 
• This period shall be used to redirect any traffic still in the airspace

Software

1. Euroscope

• All controllers must have the latest sector files installed with the latest "approved" version of Euroscope by VATSIM-Scandinavia.

2. Plugins

• vATIS must be updated before each use

VTC Event Endorsement

From a date which is to be specified, all controllers must have completed the VTC Event Endorsment on moodle in order to man a position at VTC. 

Access to Course

Course can be accessed below. 

NO LINK. COURSE NOT YET COMPLETED

VTC Event - Recency

Apart from have completed the training material for the position desired, following recency rules are in effect when sitting at Vectors to Copenhagen

EKCH_F_APP

For controllers wishing to man EKCH_F_APP during VTC during official bookable times, following extra requirements are in effect:

• Controller must have been online during VTC on an S3 position or higher during the preceeding 3 events before the event where he desires to book EKCH_F_APP

EKDK_B_CTR

For S3 controllers with EKDK SOLO ENDORSEMENT wishing to sit on EKDK_B_CTR during VTC during official bookable times, following extra requirements are in effect:

• MML endorsement must have been taken during S3 period