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Event Partner Guidance

Purpose

The purpose of this document is to define the requirements and expectations of partners of Vatsim Scandinavia for event collaboration. 

The goal is to ensure the following:
  • High quality of events
  • Alignment with VATSIM core values

Definition of a partner

A partner for events can be any Vatsim Subdivision, division, region or a VATSIM-Partnered virtual airline. Additionally, a partner may be a third-party developer creating scenery or other flight simulation products. 

Eligibility criteria

To be considered a partner, certain basic requirements shall be met by the organisation. 

Requirements

  • Operates in accordance with the VATSIM code of conduct, code of regulations and other relevant VATSIM policies.  
  • Must be in a positive standing within VATSIM and flight simulation communities.
  • May not have a history of discrimination or harassment. 
  • May not be involved with illegal content such as piracy or other explicit material. 
  • Must be an established entity (E.g., vACC, or virtual airline)

Acceptable partners

  • VATSIM sub-divisions, divisions or regions. 
  • VATSIM marketing and events team(s).
  • VATSIM partnered virtual airlines.
  • Flight simulation developers

Any acceptance lies at the discretion of VATSIM Scandinavia event staff.

Partnership expectations

Any partner approved for collaboration is expected to do the following:

  • Actively promote events through their own dedicated platforms.
  • Maintain clear and timely communication with event staff.
  • Ensure members involved abide by VATSIM policies.
  • Use VATSIM Scandinavia branding according to the Graphical Profile.

Partnership benefits

At the discretion of Vatsim Scandinavia event staff, partners may receive: 

  • Logo placement on event materials
  • Mention in promotional posts
  • Priority booking for events

Restrictions

VATSIM Scandinavia will not partner with organisations that: 

  • Violate VATSIM policies
  • Engages in discriminatory conduct.
  • Promotes illegal content, such as piracy.

Approval for partnership

Approvals for a partnership are done on a case-by-case basis for specific events only. Organisations that wish to partner for an event are encouraged to contact event staff by email at: event@vatsim-scandinavia.org. 

Final authority

All decisions regarding partnerships are made by the VATSIM Scandinavia event staff. Exceptions from this policy may be done at a case-by-case basis with approval from the Event team lead.

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